Privacy Policy
Last Updated: 16th August, 2025
History Boys Battlefield Tour respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or book a tour with us. By using our website, www.thehistoryboystours.co.uk, you agree to the terms of this Privacy Policy.
Information We Collect
- Identity Information: Full name, title, date of birth (if required for travel purposes)
- Contact Information: Email address, phone number, postal address
- Booking Information: Tour selections, travel preferences, dietary requirements, special assistance requests
- Payment Information: Card details and billing address (processed securely by our payment provider; we do not store card details)
- Technical Information: IP address, browser type, device information, and cookie data
- Communication Records: Emails, messages, or calls you send to us
How We Collect Your Data
- When you book a trip with us
- When you contact us for information or customer support
- When you sign up for our newsletter or marketing updates
- Through cookies and analytics tools when you visit our website
How We Use Your Data
- Managing and confirming your bookings
- Providing customer service and responding to enquiries
- Sending important updates about your tour
- Processing payments securely
- Sending marketing communications (only if you have opted in)
- Analysing website use to improve our services
a. School or group tour enquiry and quoting
At the enquiry/quoting stage we will collect and process the following personal data
- Your name
- Your address
- Your email address and telephone number
We may use your data to
- create a quotation tailored to your group’s exact requirement
- personalise the quotations we build and ensure these quotations reach you
- communicate with you up to the point of confirming your booking
Once you confirm your booking or notify us you are not proceeding we will cease processing your data for this purpose.
b. Arranging/supporting your confirmed booking of a school or group tour
Once you have confirmed your booking with us by means of signing our booking form we will collect and process the following personal information in order to fulfil our contractual obligations to you regarding your tour/visit
- Your name
- (School) Address
- Your email address and telephone number
- Full passenger list of all travelling on the tour/visit, including
o Names as per passport
o Passport number and date of expiry
o Date of birth
o Gender
o Nationality
- Medical information* including details of allergies and conditions requiring specific assistance or consideration where necessary to fulfil tour/visit
- Specific dietary requirements of passengers*
*Denotes special category data
To fulfil our contractual obligations in providing your tailored tour/visit we may use this data
- to book ferry or Eurotunnel crossings
- to ensure accommodation and coach hire are aware of the medical needs of passengers on the tour so they can provide any specific assistance required
- to send details of dietary restrictions and requirements to hotels, restaurants, etc. to ensure appropriate and suitable meals are provided for your group
- to contact you upon your return to seek feedback following your tour
- to ask if you would like to submit some photographs of your group whilst on tour to our “Photo competition”
The company will continue to store your personal data after the end of a tour so as to comply with our legal obligations concerning your tour, and to establish, exercise or defend legal claims as required.
Legal Basis for Processing
- Contract: To fulfil our obligations when you book a tour with us
- Consent: When you have given explicit permission (e.g., for marketing emails)
- Legal Obligation: To comply with applicable laws
- Legitimate Interests: For business purposes, such as improving our services
Sharing Your Data
- Tour service providers (e.g., hotels, transport operators) when necessary for your booking
- Website hosting and IT support providers
- Email marketing and analytics providers
Your Rights
- Access the personal data we hold about you
- Request correction of incorrect or incomplete data
- Request deletion of your data (right to be forgotten)
- Object to or restrict processing of your data
- Withdraw consent at any time (for marketing purposes)
Cookie Policy
Last Updated 16th August, 2025
This Cookie Policy explains what cookies are, how we use them, and how you can control them when you visit the History Boys Battlefield Tours website [insert website URL]. For more information about how we handle personal data, please read our Privacy Policy.
What Are Cookies?
- Cookies are small text files placed on your computer, phone, or tablet when you visit a website.
- They help websites work properly and provide information to the site owner.
- Cookies can be: Session cookies (deleted when you close your browser), Persistent cookies (remain until deleted), First-party cookies (set by our website), Third-party cookies (set by external services).
How We Use Cookies
- Essential Cookies – Necessary for the site to function
- Performance Cookies – To understand how visitors use our site (e.g., Google Analytics)
- Functionality Cookies – To remember your preferences
- Marketing Cookies – To deliver relevant advertisements (only if you consent)
Managing Cookies
- Most browsers let you block or delete cookies
- You can choose which cookies to accept or reject in our cookie banner
- Google Analytics offers an opt-out browser add-on at https://tools.google.com/dlpage/gaoptout
Legal Notice
The History Boys Battlefield Tours Ltd is registered in England and Wales under the company registration number 16125671
Registered Office address – 13 Mapleifield, Park Street, St Albans, Hert AL2 2BE